In addition to those provided for under existing laws, every student shall:
exert his utmost to develop his potentialities for service, particularly by undergoing an education suited to be abilities, in order that he may become an asset to his family and to society;
upload the academic integrity of the school, endeavor to achieve academic excellence and abide by the rules and regulations governing his academic responsibilities and moral integrity;
promote and maintain the peace and tranquility for the school by observing the rules and discipline, and by exerting efforts to attain harmonious relationships with fellow students, the teaching and academic staff and other school personnel;
participate actively in civic affairs and in the promotion of the general welfare, particularly in the social, economic and cultural development of this community and in the attainment of a just, compassionate and orderly society; and
exercise his rights responsibly in the knowledge that he is answerable for any infringement or violation of the public welfare and of the rights of others.
SCHOOL DISCIPLINE
A UIPS student is expected to behave in a manner that speaks well of his or her family and school. Towards this end, the UIPS formulates rules and regulations on student conduct before, during and after school hours. These rules and regulations promote peace and order inside the school campus and classroom towards maintaining and environment conducive to learning.
Note:Students who are on probation should maintain good academic standing and must abide by the school rules and policies; otherwise, they shall be candidates for dismissal subject to the assessment of the Disciplinary Committee.
Committee on Discipline The committee on discipline resolves reported serious cases and decides an appropriate action to an erring pupil/student. The Committee on Discipline is composed of the following;
School Management
School Principal
Vice Principal
Guidance Counselor
Prefect of Discipline
Procedure for Implementing Disciplinary Actions
Step 1: SUBJECT TEACHERS AND CLASS ADVISERS For any CLUSTER 1 VIOLATIONS, the adviser will conduct an initial investigation upon report from the students, reprimand the students involved for any minor offense committed, and give feedback to parents after conducting the initial investigation.
Step 2: PREFECT OF DISCIPLINE
Report of incidents will be directed to the Prefect of Discipline(POD).
Comprehensive written report (Incident Report) will be filed by complainant.
The POD shall gather data and investigate the matter as reported by both parties before preparing a report to the School Principal based on the investigation.
The POD will notify the parents for a conference.
A written incident report will be forwarded to the Guidance Counselor, Vice Principal, and School Principal.
Disciplinary action will be given accordingly after the conference with the Disciplinary Board, parents, and students.
Step 3: PARENT-TEACHER CONFERENCE
The POD will present to the parent/guardian about the results of investigation and violation committed by the student.
Possible sanction will initially be discussed to the parents/guardian.
Step 4: DISCIPLINARY COMMITTEE
The Disciplinary Committee shall conduct a meeting and decision regarding the committed student violations and decide on the sanctions as stipulated in the student handbook.
The Disciplinary Committee shall discuss matters regarding the committed offense in the presence of the parent.
Disciplinary action will be given accordingly after the conference in the presence of the Disciplinary Committee.
Step 5: GUIDANCE COUNSELOR
Incident reports will be forwarded by the POD to the Guidance Counselor.
After the sanction had been served by the student, a scheduled counseling session with the students involved in the incident/case will be set.
Adviser and parents will be informed on the recommendations of the Guidance Counselor regarding the interventions or progress of the counseling session.
Follow-up counseling session with the student will be conducted as the need arises.
Step 6: SCHOOL PRINCIPAL
Report of incidents will be forwarded by the POD to the School Principal.
A deliberation with the Discipline Committee will be conducted.
The Parent-Teacher Conference will be conducted in the presence of the POD, the Vice Principal, and the School Principal.
The School Principal will recommend the final resolutions during the conference.
ADDITIONAL GUIDELINES
Report of incidents will be forwarded by the POD to the School Principal.
A deliberation with the Discipline Committee will be conducted.
The Parent-Teacher Conference will be conducted in the presence of the POD, the Vice Principal, and the School Principal.
The School Principal will recommend the final resolutions during the conference.
SANCTIONS (Under the discretion of the Disciplinary Committee)
Expulsion – a very serious sanction which bans the student from all schools upon recommendation of the Disciplinary Committee and approved by DepEd and KHDA.
Suspension – a sanction which forbids attendance in regular classes upon approval of the Disciplinary Committee after conference with the parents. The student will receive a zero (0) score on any test administered and recorded activities during the suspension.
Withdrawal – means that a student will no longer study at UIPS upon recommendation of the Disciplinary Committee.
Non-Readmission – a sanction that prohibits the student to enroll in the next academic year following the current school year where he/she committed the violations.
Denial of certain privileges – temporary suspension for membership in school clubs where the student is affiliated/ temporarily banned to attend school activities.
REMOVAL AND EXCLUSION OF STUDENTS
Withdrawal – notice of dropping out from class should be done in writing by the parent or guardian to the School Principal for onward transmittal to the Account’s office. The UIPS requires at least 10-days’ notice if the student will need school credentials.
Dropped – a student will be dropped from the roll if he/she is absent from the school for 20 consecutive days or 25 non-consecutive days without valid reason within the academic year or if with absent for 20% of the total school days of the given school year.
Dismissal – a permanent separation from the school without the opportunity for re- admission.
Explusion
The student shall be expelled for the following cases:
If he/she is being sentenced a final judgement for a crime or misdemeanor which is against honor or honesty and if he assails one of the personnel working in the school.
If he/she commits deeds against honor and honesty or religious values inside the school.
If he/she deliberately damages school properties.
If he/she was given two (2) Major BR with the approval of the School Disciplinary Committee.
For Non-Disciplinary Reasons:
If the student is absent from the school for 20 consecutive days or 25 non-consecutive days without notice and valid reasons within the academic year.
Punctuality is the timely conduct of any activity. Students should be in school before 7:40 AM..
SCHOOL ATTENDANCE Poor attendance and tardiness disrupt the education and hinder the progress of the students. Therefore, they should be restricted to the minimum. Likewise, parents should also promote their child’s attendance and punctuality and abide by the timings set by the school for the start and the end of the school day.
Punctuality is the timely conduct of any activity. Students should be in school before 7:40 AM.
Students will be held at the gate if they come beyond 7:41 AM and will only be allowed to get inside their classrooms after the morning assembly (not considered late).
Fetcher's gate will be closed at 7:50 AM. Students who arrive at 7:50 AM onwards will pass through the main gate and sign in on the logbook for late students. They must secure an admission slip from the Principal's Office through the secretary.
For tardiness (and absence), the secured admission slip shall be handed by the student to the adviser/first subject teacher. It will serve as the classroom entry slip of the student.
The adviser/teacher will forward the Student Admission Slip to the Prefect of Discipline (POD) for recording and monitoring.
Students who incurred three (3) tardiness will be given a Disciplinary Notice (DN). (Three (3) Accumulated Disciplinary Notices will be a ground for a disciplinary action and considered as one day absent).
As endorsed by the KHDA, in case of repeated tardiness (first five [5] incident), a written warning will be sent to the students and the parents.
Up to an additional three (3) instances of tardiness in a short period of time, such as a month, the parents and the students will be called to a meeting with the School Principal. They shall sign a written pledge not to repeat the offense.
A student who has been absent from the school must present the excuse letter duly signed by the parent prior to issuance of admission slip.
ABSENTEEISM AND TRAVEL LEAVE As per the knowledge on Human Development Authority (KHDA) rules and regulations, a student can be absent for three (3) days only in case of emergency cases like:
death of relative, sickness,
accident, and
those who will personally take the admission test in the Philippine universities/colleges.
Students who plan to go on leave will not be granted advance examinations. The following policies shall apply:
The four (4) incidents of absenteeism in a short period of time such as month or an academic term, a written warning to student will be served and parents will be notified.
Up to an additional three (3) instances of absenteeism in a short period of time, parents and students shall be called to a meeting with the Principal to sign a written pledge not to repeat the offense.
At the discretion of the school, decision might include one or more of the following:
Temporary suspension of up to two (2) days where the student will receive a zero (0) score on any test administered and recorded activities during the suspension.
A written notice announcing refusal to re-enroll the student in the school for the following academic year.
Students returning to school after recovering from an illness must present a doctor’s certificate with DHA attested (if more than two [2] days absence).
RE-ADMISSION OF STUDENTS The student may be re-admitted taking into consideration the following rules:
Expulsion should not be for disciplinary reasons.
Deletion of name should not be for marriage reason and such matter is limited only to female students.
His/her age should not exceed the maximum age of admission.
Re-admission shall be made during the period between the beginning of the academic year and until the end of registration date specified. From each academic year excluding the student who left school during the academic year to be re-admitted therein, provided discontinuation from attending at school should not exceed one month.
Procedures of re-admission shall be made by school administration upon the parents request on the form approved by the UAE Ministry of Education.
STUDENTS ON PROBATIONARY STATUS The students who are considered on probationary are the following:
Transferees;
Returnees;
Those recommended by the Admission Assessment Team approved by the School Administrators due to poor academic standing or if the student has any record of serious offense; and,
Those recommended by the Disciplinary Committee, Guidance Department, and SEND Department.
PROPER GROOMING A UIPSian is expected to practice good personal hygiene and grooming. FOR BOYS
Boys should be neat at all times with authorized clean hair cut/style (2x3) (Razor No.2)
Sporting colored hair or full-shaven head is not allowed.
Earrings or any accessories are prohibited.
Colored nail polish and temporary/permanent tattoo and henna is prohibited.
Leather black shoes with plain white socks must be worn with the prescribed uniform.
Black pants must be worn as prescribed. Skinny and slim-fit black pants are not allowed.
FOR GIRLS
Girls should strictly keep their hair tied with pony tail of either black or white color only.
Boy’s cut and undercut is prohibited.
Dyed, colored or high-lighted hair is not allowed.
Dangling earrings and excessive fashion accessories are prohibited.
Eye liner, mascara, lip tint, colored lip gloss, or any make-up are not allowed.
Colored nail polish and temporary or permanent tattoo or henna is prohibited.
Closed flat leather black shoes with white socks must be worn with the prescribed uniform. High-heeled shoes are strictly prohibited.
PRESCRIBED SCHOOL UNIFORM The school uniform identifies the students as UIPSians. It must be worn with dignity and pride. Students are required to wear the proper uniform during regular school days. The prescribed uniforms are:
BOYS
GIRLS
PRE-ELEMENTARY (KINDERGARTEN 1 & 2)
White polo with bright checkered collar/cuff and UIPS logo
Bright checkered shorts
Bright checkered necktie with UIPS logo
Black leather shoes
White socks
Black Leather belt
Bright checkered frocks with cartoon characters and UIPS logo
Closed black leather shoes
White socks
ELEMENTARY—PRIMARY (GRADES 1 TO 3)
White polo with bright checkered collar and UIPS logo
Bright checkered necktie with UIPS logo
Long bright checkered black pants
Black leather shoes
White socks
Black Leather belt
White short sleeves blouse with bright checkered collar and UIPS logo
Bright checkered necktie with UIPS logo
Long bright checkered black skirt
Flat black leather shoes
White socks
White or Black pony tail
ELEMENTARY - INTERMEDIATE (GRADES 4 TO 6)
White polo with big checkered collar and UIPS logo
Big checkered necktie with UIPS logo
Long big checkered black pants Black
Leather shoes
White socks
Black Leather belt
White short sleeves blouse with big checkered collar and UIPS logo
Big checkered necktie with UIPS logo
Long big checkered black skirt
Flat black leather shoes
White socks
White or black pony tail
HIGH SCHOOL (GRADES 7 TO 10)
White polo with small checkered piping on cuff and UIPS logo
Small checkered necktie with UIPS logo
Long small checkered black pants
Black Leather shoes
White socks
Black Leather belt
White short sleeves blouse with small checkered piping on cuff and UIPS logo
Small checkered necktie with UIPS logo
Long big checkered black skirt
Flat black leather shoes
White socks
White or black pony tail
SENIOR HIGH SCHOOL (GRADES 11 TO 12)
White polo shirt with UIPS logo
Small checkered necktie with UIPS logo
Long small checkered black pants
Black leather shoes
White socks
Black Leather belt
White long sleeves blouse with UIPS logo
Small checkered necktie with UIPS logo
Long small checkered black skirt
Flat black leather shoes
White socks
White or black pony tail
Students are not allowed to wear any jacket aside from the prescribed UIPS maroon jacket.
PE UNIFORM The Physical Education (PE) uniform with black or white rubber shoes with white socks must be worn on P.E. days according to the school time table. Thus, students are not allowed to bring and wear other shirt aside from the prescribed uniform unless approved by the school.
BOYS
GIRLS
PRE-ELEMENTARY (KINDERGARTEN 1 & 2)
T - shirt with hockey character and UIPS logo
1 stripe maroon jogging pants with UIPS logo
Plain white or black rubber shoes
T-shirt with cheer leader character and UIPS logo
1 stripe maroon jogging pants with UIPS logo
Plain white or black rubber shoes
ELEMENTARY—PRIMARY (GRADES 1 TO 3)
T - shirt with hockey character and UIPS logo
1 stripe maroon jogging pants with UIPS logo
Plain white or black rubber shoes
T-shirt with cheer leader character and UIPS logo
1 stripe maroon jogging pants with UIPS logo
Plain white or black rubber shoes
ELEMENTARY - INTERMEDIATE (GRADES 4 TO 6)
T-shirt with football character and UIPS logo
2 stripes maroon jogging pants with UIPS logo
Plain white or black rubber shoes
T-shirt with football character and UIPS logo
2 stripes maroon jogging pants with UIPS logo
Plain white or black rubber shoes
HIGH SCHOOL (GRADES 7 TO 10)
T-shirt with basketball character and UIPS logo
3 stripes maroon jogging pants with UIPS logo
Plain white or black rubber shoes
T-shirt with volleyball character and UIPS logo
3 stripes maroon jogging pants with UIPS logo
Plain white or black rubber shoes
SENIOR HIGH SCHOOL (GRADES 11 TO 12)
T-shirt with tennis character and UIPS logo
3 stripes maroon jogging pants with UIPS logo
Plain white or black rubber shoes
T-shirt with tennis character and UIPS logo
3 stripes maroon jogging pants with UIPS logo
Plain white or black rubber shoes
SCHOOL ID Students are required to com to school wearing the school ID at all times with its official school strap. Students who lost their ID should apply for a new ID. A temporary ID will be issued by the Office of Guidance & Counseling upon presenting the official receipt for ID application.
Upon entering the school and school bus and before leaving from the school and school bus, the students are required to tap their ID at the RFID reader. The parents will then be notified on their children’s arrival and departure from the school through the DTrack App.
USE OF Wi-Fi AT SCHOOL
Students from Grades 4 to 12 will have access to the school’s Wi-Fi for educational purposes through their declared gadgets.
Wi-Fi pass shall be provided by the IT Department through the teachers. Each Wi-Fi pass is valid for one (1) hour only.
The students must only use their gadget and connect to the Wi-Fi when a teacher is monitoring and they are instructed to do so in order to complete certain tasks.
The students should disconnect form the Wi-Fi once the task has been completed.
Any violation on the use of the school Wi-Fi will be subjected to disciplinary action accordingly.
USE OF GADGETS AND GADGETS DECLARATION
Only students from Grades 4 to 12 are allowed to bring gadgets to school for academic use only. Kindergarten to Grade 3 students are not allowed to bring any kind of gadgets in school unless instructed by the teacher/s and/or needed for external assessments.
Gadgets must be declared at the beginning of the school year through the Gadget Declaration Form. The declared gadgets are intended to be used for educational purposes and to support the learning process. Only one (1) gadget is allowed.
The Gadget Declaration Form is designed to regulate the use of electronic devices and gadgets within the school premises.
Please take note of the following important points:
- Bringing of mobile phones is not allowed. In case a mobile phone needs to be brought by the student in the school for a certain day for emergency purposes (after school), parents must send a signed printed letter to the adviser at least one (1) day before, subject for approval. - Bringing and using of the following gadgets are also prohibited: smartwatches, sports watches, earbuds/earphones, headsets/headphones, and cameras.
THE DECLARED GADGET:
MUST NOT be installed with a virtual private network (VPN). This is to prevent students from accessing banned websites and other platforms while on school premises games, social media platforms, or any prohibited applications.
can only be used in the presence and instruction of teacher/s.
is not allowed to use in the school bus.
is the responsibility of the student. It must be well taken care of by him/her.
should not be lent to other students.
If the gadget declared needs to be changed, a new Gadget Declaration Form needs to be accomplished and submitted by the parent prior to the student bringing the new gadget in the school.
Failure to comply with the above-mentioned conditions, the student will be given a disciplinary sanction under Cluster 2 Violation. The gadget will be confiscated and only be returned at the end of the school year.
CHILD PROTECTION POLICY
DECLARATION OF POLICY
The Convention on the Rights of the Child (CRC) aims to protect children from all forms of physical and mental violence, injury and abuse, neglect or negligent treatment, maltreatment and exploitation, including sexual abuse. The same Convention establishes the right of the child to education, and with a view to achieving the progressively and on the basis of equal opportunity.
Thus, consistent to our mission, and in compliance with the Ministry of Education policy on National Child Protection Policy in Educational Institutions in UAE, we at the UIPS are responsible for the care, protection, safety and welfare of our students. We are duty-bound to provide our students a safe and a child friendly atmosphere, and to develop students’ confidence, talents and abilities within the bounds and dictates of the school multicultural environment.
UIPS shall ensure that our school is conducive to the education of children. The best interest of the child shall be the paramount consideration in all decisions and actions involving children. Teachers are their substitute parents and are expected to discharge their functions and duties with this in mind.
UIPS shall promulgate a zero-tolerance policy for any act of child abuse, exploitation, violence, discrimination, bullying and other forms of abuse.
COVERAGE
UIPS is committed to safeguard children from harm and foster their holistic development and welfare. This policy applies to the following:
Children who are enrolled in UIPS
School Personnel, School Head, Middle Administrator, Teachers, Staff
School Visitor or Guest, Parents, Guardians, Stakeholders
POLICY OBJECTIVES
To raise awareness of child protection issues and equipping children with the skills needed to keep them safe.
To support pupils/students who have been abused in accordance with his/her agreed child protection plan.
To establish a safe environment in which children can learn and develop.
POLICY PRINCIPLES
The Policy is based on four main principles.
Having zero-tolerance for child abuse.
Protecting children's rights and their best interests.
Placing the child as the first priority when dealing with all identified or suspected cases of child abuse.
Empowering and educating children on their rights, personal safety and steps they can take, if there is a problem.
Integrating child protection into all aspects of our organizational strategy, structures and work practices.
TYPES OF CHILD ABUSE
NEGLECT
means the failure of parents or caregivers to take the necessary measures to protect the child's life, or to provide physical, psychological, mental and moral safety against danger, and/or to protect the rights of the child.
PHYSICAL ABUSE
means causing physical harm or injury to the child or failing to or being unwilling to prevent physical harm to the child.
PSYCHOLOGICAL ABUSE
means dealing abusively with the child’s psychological state, causing severe and/or permanent harm and thus affecting the child’s psychological growth and development..
SEXUAL ABUSE
means forcing, attracting and enticing the child to take part in any sexual behavior, whether aware or not. It includes the practices that do not involve any physical contact, such as engaging children in watching or producing pornographic material, watching sexual intercourses or encouraging the children to act in a sexually inappropriate way.
RULES AND PROVISIONS OF INFORMATION REPORTING IN THE SCHOOL
All types of child abuse incident shall be immediately reported to the teacher, guidance counselor, or to any of the Child Protection Team (CPT) of the school.
The CPT Vice Chairperson shall inform the parents or guardian of the victim and the offender about the incident.
The CPT shall take necessary measures to safeguard and protect children from any form of abuse. The CPT shall carry out its role in prevention, treatment and counseling.
Any information provided in suspected cases of abuse is reported in complete confidence. Informant’s identity and all parties of the incident and witnesses shall not be disclosed.
The CPT shall cooperate and facilitate the task entrusted to carry out their responsibilities without any obstacles or hindrances that could result in delay in taking necessary measures for reported cases or their follow-up.
ROLES AND RSPONSIBILITIES OF THE PARENTS
Parents shall be fully responsible towards the upbringing, care, guidance and growth of the child.
Cooperate with the school for creating a s with the safe environment for the child.
Notify the school or the child protection team in case of an occurrence that may threaten the child’s safety, physical or mental.
Positively cooperate with the school or child protection team when dealing with a case of abuse where the parent’s children are involved.
COMPOSITION OF CHILD PROTECTION TEAM DEFINITION OF TERMS USED
In order to implement this policy effectively, the following terms are defined for reference:
Other acts of violence such as:
Child Protection refers to activity which is undertaken to protect specific children who are suffering or at risk of suffering significant harm.
Violence against children refers to a single act or series of acts committed by the school administrator/s, academic and non-academic personnel against child which result in or is likely to result in physical, sexual, psychological harm, threats of such acts, battery, assault, coercion, harassment or arbitrary deprivation of liberty. It includes the following acts:
Sexual Violence - involves forcing or enticing a child or young person to take part in sexual activities, not necessarily a high level of violence, whether or not a child is aware of what is happening.
Psychological violence - is persistent emotional maltreatment of a child that causes severe and persistent adverse effects on the child's emotional development.
Neglect - is the persistent failure to meet a child's basic physical and/ or psychological needs, likely to result in the serious impairment of the child's emotional development.
Bullying refers to a willful aggressive behavior that is directed towards a particular victim who may be out-numbered, younger, weak, with disability, less confident, or other wise vulnerable, more particularly bullying and cyber-bullying.
DEFINITION OF TERMS
In order to implement this policy effectively, the following terms are defined for reference:
Child Protection Team - a specialized group of professionals or individuals created to help identify, investigate and prevent cases of child abuse/maltreatment/violence and neglect.
Reporting Procedurea protocol of identifying a victim of violence/abuse/maltreatment and neglect. They are involve in a establishing and gathering evidences, recording of facts of the case and giving information of the case to the authorities.
DUTIES AND RESPONSIBILITIES OF THE SCHOOL
Ensures the institution of effective child protection policies and procedures and monitor compliance thereof;
Ensures that the school adopts a child protection policy, organize and convene Child Protection Team(CPT);
Conducts the capacity building activities for the members of the CPT and teachers;
Ensures that the participatory and other rights of children are respected and upheld in all matters and procedures affecting their welfare; and
Coordinates with appropriate offices and other agency or institution for appropriate intervention, as may be required in the performance of its functions.
MEMBERS OF THE CHILD PROTECTION TEAM (CPT):
Principal - Chairperson
Psyche-Socio Specialist - Vice-Chairperson
Guidance Counselor
Faculty
Doctor/Nurses
Student Affairs Coordinator
Parent/s (case to case basis)
Student/s (case to case basis)
Asst. Managing Director - Advisor/Consultant
FUNCTIONS OF THE CHILD PROTECTION TEAM(CPT):
Initiates information dissemination programs and organize activities for the protection of children;
Establishes a system for identifying students who may be suffering from significant harm based on any physical, emotional or behavioral signs;
Monitors the implementation of positive measures and effective procedures in providing the necessary support for the child and for those who care for the child;
Ensures that the children's right to be heard are respected and upheld in all matters and procedures affecting their welfare;
Ensures that students and staffs are aware of the school's CPT;
Disseminates information/guidelines on the role and responsibilities of the CPT through but not limited to schools' newsletter/bulletins and advisories for parents and staff;
Keeps written records (cases filed, action taken, etc.) of cases for future references and following up of cases; and
Makes follow-up on reported cases.
REPORTING PROCESS
Any concerned individual prepares a written report on the suspected case of abuse/maltreatment/violence or neglect and sends the same to the CPT through the Principal.
The victim will be assessed immediately by the CPT Chairperson. An investigation will be conducted by the CPT on the foregoing complaint.
The principal will immediately convene the CPT to determine the appropriate action on the report.
PROCEDURES IN HANDLING STUDENTS UNDER CHILD PROTECTION CASE
After a case has been reported, the CPT will conduct a speedy investigation.
Complainant shall forward the written complaint immediately to the CPT, who shall issue an order for the conduct of a fact-finding investigation upon submission of the complaint.
If the person complained of is a non-teaching personnel, criminal and civil liability shall not be a bar to the filing of an administrative case against him.
The Rules of Procedure for Employees in Administrative case shall apply in all other aspects.
The identity or other information that may reasonably identify the pupil or student shall remain confidential.
The identity of a respondent shall likewise be kept confidential.
PREVENTIVE MEASURES The school shall implement effective strategies to prevent unwanted cases against the students. One of these is to raise the awareness of the teachers and school administrators about the Child Protection Policy and other related concerns that will safeguard the welfare of the students through conducting seminars and training's on the following:
United International Private School LLC
Dubai, since 1992